Products and pricing registers

Products are everything you sell: accommodation, meals, room and equipment rentals, services and goods. A product's settings decide its price and VAT, how it is booked to accounting, and how it behaves in a sale (for example whether it creates meals or is priced per night).

Catalogs and products can be managed in Willba under Registers → Catalogs / Products, or in Strapi.

PRO - Catalog

A catalog is a group of products sold by one company.

Field	What it affects
Name	Shown in the product picker and product register.
Company	The selling company of every product in the catalog. It decides which company invoices the products and which accounts and VAT codes apply.
Active	When a catalog is inactive, none of its products can be sold, regardless of each product's own setting.
Draft	Marks a catalog that is still being prepared. Informational only; use Active to control sales.
Restricted to sites	Sites where the catalog's products are available. Empty = all sites.

PRO - Product

Field	What it affects
Name	Product name in sales, documents and invoices.
Code	Product code.
Active	Only active products can be added to sales.
Catalog	The catalog, and through it the selling company.
Unit price	The price per unit.
Unit price VAT included	Whether the unit price includes VAT or not.
VAT code	The product's VAT rate (see below). Required in practice.
Accounting group	Which sales account the product is booked to (see Accounting). Required in practice.
Fixed dimension labels	Dimension labels always applied to this product's sales rows, regardless of the sale's own dimensions.
Categories	Used to filter products in product lists.
Internal prices	Internal cost of the product, used for internal pricing and margins when enabled (see below). Only the first price is used.
Notes	Internal notes.
Family	The product type. Choose exactly one. See below.

warning

A product without a VAT code or product type (Family) causes errors: the product — and sometimes the whole product list — cannot be opened. Always fill in both.

Product types (Family)

Type	Use for	Settings
Accommodation	Overnight stays	Accommodation level and Age category — which rooms and which guests the price applies to. Priced per night.
Packet meal	Meal packages, e.g. Full board	Meals included and Age category. A packet with one meal is priced per day; a packet with several meals per night. The meals are added to the sale's program automatically.
Calendar product	Rentals of spaces, equipment and staff time	Quantity unit: hour, day or piece.
Basic product	Everything else: services, goods, fees	—

note

Display name on products and Bulk product on basic products currently have no effect.

CMN - VAT Rates

VAT codes used by products.

Field	What it affects
Display name, Description	Shown when selecting a product's VAT.
VAT rate	The VAT percentage.
Company VAT codes	The VAT code sent to accounting, per company.
Type	Distinguishes VAT codes that have the same rate. When Finland's VAT rates change, Willba's VAT refresh tool uses the type to pick the correct new code, for example to keep a food code separate from an accommodation code.

note

The Marginal field currently has no effect. Margin taxation is switched on in Global Configuration (see below).

Related global settings

In GLB - Global Configuration:

Field	What it affects
Internal price editing	Who can edit products' internal prices: Disabled, Enabled only in catalog (editable in the product register, read-only in sales), or Enabled (editable in both).
Marginal tax	Must be Enabled before products or sales rows can use margin taxation.
VAT rate refresh tool	When enabled, Willba flags sales that still use outdated VAT codes after a VAT rate change and offers to update them.
Advance VAT handling	Whether advance invoices keep the VAT (Keep VAT) or are made without VAT (Remove VAT).

For the company-level products (advance and service fee products) see Accounting and payments.